Below you will find details on what you have to do to set up your own server-level automatic email signature or disclaimer using the built-in Office 365 tool. A little info about the tool: like most today’s email signature solutions, it supports HTML content such as tables, images and font formatting, but In contrast to e.g., it also allows for. Limitations include no option to insert the signature directly below the latest email reply or forward and lack of preview on the end-user’s side (). ![]() Steps to set up an email signature policy in Office 365: • Log in to the using an Exchange Online administrator account and access the Office 365 admin center as shown in the below image: • Expand Admin centers and click Exchange. The Exchange option in the Office 365 Admin centers menu. • In the Exchange admin center click the mail flow option in the navigation pane (marked red in Fig. 2) and make sure that in the work pane the rules tab (marked yellow in Fig. 2) is selected. The Exchange admin center page with the mail flow rules interface visible. ![]() ![]() • Click the Plus icon and select Apply disclaimers (Fig. This way the subsequent new rule popup window will already have the Apply disclaimers action selected (clicking the Create new rule option opens the new rule window without any preselected attributes). The list of available mail flow rules’ actions, with the Apply disclaimer action marked red. • In the resulting new rule window type in the name of your rule and configure the settings according to your needs. NOTE: To get more settings’ options (e.g. Exceptions, the option to prepend the disclaimer) click the More options link at the bottom of the new rule window (Fig. The More options button available at the bottom of the new transport rule window. In the *Apply this rule if section select the conditions that will trigger it. You can find the list of available conditions on. In the *Do the following section the Append the disclaimer action should already be chosen (if it is not, use the dropdown menu to select it).
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March 2018
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